Drug testing

Until We Go Paperless

From time to time I hear this question from an audience member during one of my presentations. They express a dire hope that getting organized is a one-time event based on acquiring the right tools?and then secretly hope for a magic pill. The bigger picture depicts something of more concern. The price tag for not getting organized is significant in time, money and frustration for the individual and thus the organization.

The Wall Street Journal reported "the average US executive loses 6 weeks per year retrieving misplaced information from messy desks and files. The cost in salary and lost productivity is enormous." Six weeks a year translates to about one hour a day. Simply take one hour a day, multiply it by the average hourly employee rate and then multiply that by the total number of employees in your organization. This gives you an annual dollar figure of lost productivity. Keep in mind that this figure does not reflect the $250 cost incurred in order to re-create each document that can't be found. And it does not reflect the amount of time lost pursuing new opportunities. The cost of not being able to find information can be staggering.

There is no magic pill, but strategically speaking there are three key elements involved in getting organized.

Customize your system

If thought and planning are not given to a home's foundation, in time the house may crumble. If the organization of an employee's working environment has not been given the time and attention it needs in order to create a user-friendly foundation, then clutter and DISorganization are just a step away?and so is the negative impact on the top and bottom line. Remember? paper, time, space and electronic management systems are all interconnected. A non-workable system in one part of the environment will more than likely result in a similar situation elsewhere.

It isn't about a paper-free workspace

Once a workable system has been established, the next objective is to practice the processes required in order to keep work moving forward. The processes help the employee become effective (doing the right thing) and efficient (at the right time) which reduces stress, increases personal performance, team performance and ultimately company-wide productivity. It's not about a paperless office yet.

Manage behavior with commitment

This is, of course, the most difficult step because it represents change and for most of us change is a challenging and difficult arena. It takes commitment to overcome delayed decision making (aka procrastination), let go of unneeded paper or remain focused on priorities. But the rewards are there to be had by anyone who pursues. Just remember that everything we do and don't do is dependent upon how organized we are?.or can be.

Copyright Cynthia Kyriazis. All rights reserved.

Cynthia Kyriazis is a Professional Organizer, trainer, consultant, speaker, coach and author with over 20 years management experience in multi-unit corporations. She is President of Organize it, Inc., an organizational consulting firm serving Fortune 500 clients since 1995. Cynthia has worked with over 150 companies and hundreds of professionals to help improve performance in the areas of time, information, space and electronic file management.

Cynthia has appeared in the Philadelphia Inquirer, Kansas City Star and the Legal Intelligencer. She currently serves as Secretary on the Board of Directors for the National Association of Professional Organizers (NAPO), member of the National Speakers Association (NSA), member of International Society for Performance Improvement ? Kansas City chapter (ISPI-KC) and consultant to the American Coaching Association.

In The News:

2018 has been a busy year for space exploration. Here are some of the highlights.
A new kind of giant dinosaur has been described in Russia. Dubbed Volgatitan, the herbivore belonged to a family of long-necked dinosaurs called sauropods. It weighed 17 tons and walked the earth 200 million to 65 million years ago.
Just in time before you send your list to Santa, miners in the far reaches of Canada announced that they found a rough 552-carat yellow diamond, which is the largest diamond ever discovered in North America and the seventh-largest diamond ever found.
Images revealed during NASA's Juno mission have captivated the internet.
An extremely rare U.S. currency note from the late 19th century is expected to sell for up to $3 million when it is auctioned next year.
It's now beyond official: Greenhouse gases, such as carbon dioxide, pose a danger to public health and welfare, according to an exhaustive review that looked at 275 scientific studies published over the past nine years.
An Indiana officer got a stunning view of the Geminid meteor shower — known as one of the best meteor shows of the year — from his patrol car late Wednesday.
The shape of your brain may say a lot about the Neanderthal in you.
WASHINGTON — A historic Transylvanian castle that may have once imprisoned Vlad the Impaler — likely inspiration for Bram Stoker's Dracula — still stands today.
A polar bear cub no bigger than a guinea pig was caught on video at the Berlin Zoo snuggling with its mother.

How Long Do I Need to Keep This? - A Guide to Receipts, Statements and Financial Clutter at Home

In most homes, paper causes clutter. And it seems to... Read More

Basic Organizing Principles

So you've decided to get organized, but you just don't... Read More

Can Someone Step Into Your Job Or Role And Function Effectively?

Working for one of the top Marketers online (David Ledoux)... Read More

Saving Memories Without Losing Your Mind

The summer is flying by for Cindy and her family.... Read More

Improve Your Workplace to Make Your Life Better

What does "quality of life" mean to you? If you... Read More

How Clutter Affects Your Love Life

Clutter in any area of your home is a sign... Read More

New Business? Changing Careers? Youve Got a Whole New Ball Game

When you embark on a life transition, the skills that... Read More

Identifying the Rocks: Organizing Your Priorities

In one of my favorite books, First Things First, written... Read More

Mental Clutter- Is It Taking Over Your Life?

Chances are, most of you have a lot you need... Read More

Organization Tips - How to Set Up Your Database

What's in a Name?Everything.What do you do with all the... Read More

Letting Go Of Your Excuses

At this point, you have probably run across some belongings... Read More

Introducing the Power Hour Concept to Plough Through Mountainous Tasks

Have you ever been totally overwhelmed by a massive task... Read More

Home Organizing Tips & Gizmos

Staying organized can be a constant battle. The following organizing... Read More

Tired of Endless Chores and To-Dos? Stop Running Around in Circles and Enjoy Life Again

Do you feel like you are running around in circles,... Read More

Declutter Your Home in 11 Easy Steps

Feeling overwhelmed at the thought of organizing your home? Start... Read More

Thinking Outside the Box

Much of my time as a Professional Organizer is spent... Read More

Get Organised Before Its Too Late

Last year I attended a presentation from Parenting Expert and... Read More

Get Organized - Stay Organized

My mother is one of the most productive people I... Read More

The Organized Move: Packing Made Simple

(This is the second in a series of three articles... Read More

Can You Make a ?Torpedo? Out of Personal Junk? How to Optimize What You Have

"Junkyard Wars," a TV series showed two teams of experts... Read More

Get Rid Of The Clutter

You really can have a successful business and a great... Read More

Simplify Your Life! No Really...Simplify Your Life!

We hear it every day."Buy this product, and simplify your... Read More

Clutter-Clearing and Your Authentic Self

Have you ever felt so discouraged, your life so out-of-control,... Read More

10 Easy Tips for Digging Out Your Desk Today

Has your polished mahogany (or modular plastic) desk been buried... Read More

The Top 10 Habits of Organized People

Have you ever wondered how some people seem to have... Read More

street lighting maintenance high efficiency lighting fixtures Pete's produce ..