Drug testing

Until We Go Paperless

From time to time I hear this question from an audience member during one of my presentations. They express a dire hope that getting organized is a one-time event based on acquiring the right tools?and then secretly hope for a magic pill. The bigger picture depicts something of more concern. The price tag for not getting organized is significant in time, money and frustration for the individual and thus the organization.

The Wall Street Journal reported "the average US executive loses 6 weeks per year retrieving misplaced information from messy desks and files. The cost in salary and lost productivity is enormous." Six weeks a year translates to about one hour a day. Simply take one hour a day, multiply it by the average hourly employee rate and then multiply that by the total number of employees in your organization. This gives you an annual dollar figure of lost productivity. Keep in mind that this figure does not reflect the $250 cost incurred in order to re-create each document that can't be found. And it does not reflect the amount of time lost pursuing new opportunities. The cost of not being able to find information can be staggering.

There is no magic pill, but strategically speaking there are three key elements involved in getting organized.

Customize your system

If thought and planning are not given to a home's foundation, in time the house may crumble. If the organization of an employee's working environment has not been given the time and attention it needs in order to create a user-friendly foundation, then clutter and DISorganization are just a step away?and so is the negative impact on the top and bottom line. Remember? paper, time, space and electronic management systems are all interconnected. A non-workable system in one part of the environment will more than likely result in a similar situation elsewhere.

It isn't about a paper-free workspace

Once a workable system has been established, the next objective is to practice the processes required in order to keep work moving forward. The processes help the employee become effective (doing the right thing) and efficient (at the right time) which reduces stress, increases personal performance, team performance and ultimately company-wide productivity. It's not about a paperless office yet.

Manage behavior with commitment

This is, of course, the most difficult step because it represents change and for most of us change is a challenging and difficult arena. It takes commitment to overcome delayed decision making (aka procrastination), let go of unneeded paper or remain focused on priorities. But the rewards are there to be had by anyone who pursues. Just remember that everything we do and don't do is dependent upon how organized we are?.or can be.

Copyright Cynthia Kyriazis. All rights reserved.

Cynthia Kyriazis is a Professional Organizer, trainer, consultant, speaker, coach and author with over 20 years management experience in multi-unit corporations. She is President of Organize it, Inc., an organizational consulting firm serving Fortune 500 clients since 1995. Cynthia has worked with over 150 companies and hundreds of professionals to help improve performance in the areas of time, information, space and electronic file management.

Cynthia has appeared in the Philadelphia Inquirer, Kansas City Star and the Legal Intelligencer. She currently serves as Secretary on the Board of Directors for the National Association of Professional Organizers (NAPO), member of the National Speakers Association (NSA), member of International Society for Performance Improvement ? Kansas City chapter (ISPI-KC) and consultant to the American Coaching Association.

In The News:

An Australian rodent that lived near the Great Barrier Reef has been officially declared extinct — making it the first known mammal killed off by climate change, according to researchers.
Some kids spend their time on social media. Other kids spend their time playing video games. When it comes to 14-year-Jackson Oswalt, his time is spent in a laboratory working on a nuclear fusion reactor.
The ancient desert village of Shivta in southern Israel made headlines when archaeologists discovered a wall painting there that is thought to show the baptism of Jesus Christ , the earliest representation of Christ known in Israel.
MUST WATCH Very rare NEW footage of GIANT PANGOLINS in the wild.
Newly acquired film footage may shed new light on the mysterious fate of Amelia Earhart.
Toxic, black snow has turned parts of a coalmining region in Siberia into a post-apocalyptic landscape. 
The entire genome of great white sharks has been decoded and the secrets that are unlocked may hold the answers to how to cure cancer and other age-related diseases.
A huge asteroid is set to fly past Earth at more than 30,000 mph on Tuesday.
Talk about X-ray vision. 
Stonehenge has long bewildered researchers and onlookers. Now, a new study reveals that one of the biggest mysteries attached to the ancient monument has been solved – where the giant rocks came from.

Organisation - Getting Back To Basics

If you look at any major organisation, there is this... Read More

Ten Signs That Your Life Is Cluttered

How do you know if you need to clean out?... Read More

Identifying the Rocks: Organizing Your Priorities

In one of my favorite books, First Things First, written... Read More

Getting Organized - Getting Fit

In a speech entitled "Organized Living in a Disorganized World"... Read More

The Five Ways To Ease The Process Of Eliminating Clutter

I recently had a conversation with a friend about clutter.... Read More

Success at Work : Techniques : A Cluttered Desk

I followed my boss to a co-worker's cubicle where my... Read More

Creating The Perfect Closet

Your closet is often the first thing you see in... Read More

Clutter Campaign - Commit Your Time

Decide When And Where To StartDecide when and where to... Read More

Six ADD Tips for Organizing Everyday Things

Life with ADD (Attention Deficit Disorder) can be a constant... Read More

10 Common Roadblocks to Getting Organized

1. All or nothing thinking/taking on too much." I'm going... Read More

Too Many Unfinished Projects? 7 Time Management Strategies to Move Stalled Projects to Finish Line

Q. I have several projects going at once -- but... Read More

Are You A Collector?

Collections are the outward manifestation of a deeply-felt principle or... Read More

Spruce Your Environment, Spruce Your Spirit

After a long winter, this is the time of year... Read More

Simplify Your Life! No Really...Simplify Your Life!

We hear it every day."Buy this product, and simplify your... Read More

Don?t Be A Clutter Victim

There are 3 kinds of clutter: Inner (between our ears);... Read More

How to Prevent Piles of Paper!

If you have piles of paper all over your desk,... Read More

Overcoming E-mail Overload Using Microsoft Outlook

Do you feel like you just get too much e-mail?... Read More

Stress Management: 10 Universal Laws to Get and Stay Organized

1. The Law of the 1st StepA good first step... Read More

1-2-3 Sort

Article excerpted from the new book, "How to Do Space... Read More

35 Santity Savers - Get More Productive

Use these 35 sanity savers this year to help you... Read More

What Momma Never Told Me About Housekeeping

A lot of us grew up with Mom taking care... Read More

Declutter Your Home in 11 Easy Steps

Feeling overwhelmed at the thought of organizing your home? Start... Read More

Spring Cleaning: Mission Garage Organization

Spring is here and the garage door is open. This... Read More

Organize Your Desk ? Live Longer!

It may seem far-fetched, but by organizing your desk, your... Read More

Clutter Control

Remember when you charged into the office that first day,... Read More

induction street lighting dimmable led light bulb Pete's produce ..