Drug testing

Getting Things Done: A Guide To Next-Action Lists

Getting Things Done (GTD), is a productivity methodology designed by David Allen. GTD increases your productivity by getting things out of your mind, and into a reliable system that you can trust. This frees your mind to work on the task at hand, instead of trying to remember a myriad of things at once. You will find yourself more relaxed, and more productive at the same time.

In particular, one easy-to-use part of GTD (which I describe later), only takes 2 minutes to learn, but can increase your efficiency by phonemenal levels.

There are many parts to GTD. One important component is next-action lists, which replace to-do lists in other methodologies.

David Allen realised that in today's dynamic society, todo lists, daily plans, etc, often do not work. If everything and everyone around you is going 100% to plan they can work, but how often does everything go according to plan? A meeting runs longer than expected, the report you need isn't ready yet, or the computer network goes down for an hour, and your whole day can go out of whack.

David Allen's solution to this was next action lists. Rather than plan out the day based on projects, you list the next-action items for tasks you have to do. You record these next-actions into separate lists based on context.

This is best shown with an example...

Suppose you had the following todo list:

  • Research buying new Palm pilot
  • Arrange next marketing meeting
  • Service car
  • Buy new Apple Mac
  • Cancel magazine subscription
  • Prepare for the department meeting

The first step in GTD is to change the list to be based on the next physical action for each project:

  • Search online to find different potential Palm Pilots to buy
  • Phone John to arrange next marketing meeting
  • Look in car manual to find qualified mechanic for car
  • Phone Apple Reseller and buy new Apple Mac
  • Phone and cancel magazine subscription
  • Print out the financial report for the department meeting

By listing the next specific physical action, it becomes much easier to proceed on the projects. You might procrastinate on "Prepare for the department meeting", but "Print out the financial report for the department meeting", seems like a much easier thing for you to tackle, and therefore, you are MUCH more likely to get it done. Just this one idea alone will increase your productivity dramatically! It seems simple, but it is actually quite profound, because it focuses your mind on ACTION.

The next step in Getting Things Done, is to move these next-action's into separate lists based on context:

@Phone (Things I can do when I am at a phone):

  • Phone John to arrange next marketing meeting
  • Phone and cancel magazine subscription
  • Phone Apple Reseller and buy new Apple Mac

@Computer:

  • Search online to find different potential Palm Pilots to buy
  • Print out the financial report for the department meeting

@Home:

  • Look in car manual to find qualified mechanic for car

Why have separate lists? The main benefit is that it lets you look at the tasks that are only suitable to where you are at the moment. If you are at work, you aren't distracted by the tasks that are on the @Home list, and if you are at home, you aren't distracted by the work tasks. The actual GTD contexts that you use are up to you. The standard ones that David Allen recommends are generally based on location (like the ones above), but you can use whatever works best for you.

Another benefit of separating out the lists into contexts is that it becomes easy to change what you are working on quickly if something goes wrong. Suppose your in the middle of some research online, and the computer network goes down. Whilst other people might decide it's time for a coffee break, you can just look at you phone list, and start tackling some of the @Phone tasks instead.

Breaking your todo lists into next-action lists based on context may seem like a lot more work than a standard todo list, but it isn't really. It only takes a little bit longer to plan, but the increase in productivity more than compensates for this.

Next-Actions lists are a small part of the Getting Things Done methodology. They are useful on their own, but their power is multiplied when used with the rest of David Allen's system. GTD is incredibly effective, and I highly encourage you to try it out for yourself, by reading David Allen's book ("Getting Things Done: The Art Of Stress Free Productivity"), or by trying out some GTD software.

Dan Fletcher is a developer at dogMelon. They make Note Studio, an easy-to-use tool, being used for GTD on Palms, PC's, and Macs.

In The News:

A unique 2,000-year-old stone inscription unearthed in Israel has thrilled archaeologists.
A fire and rescue squad in California said they’re trying to find the owner of a tortoise that was discovered by paramedics Thursday taking a slow-and-steady stroll in El Cajon.
One of the most prized possessions of Brazil's National Museum has been found amid debris after a massive fire on Sept. 2 sent the building up in flames.
A 12-pound meteorite that blasted from the moon was sold at a Boston auction for the out-of-this-world price of $612,500 on Friday.
California residents were stunned to watch a fireball of space junk shoot across the sky and fall onto a nearby ranch last week.
Golfers in St. Petersburg, Florida, were shocked when they saw a massive rattlesnake slithering across the course.
New Jersey workers were cleaning up the Pequannock River in Bloomingdale's Sloan Park to prepare for a flood mitigation project Thursday when they spotted a stone with an unusual marking.
An extremely rare menu from Titanic’s doomed maiden voyage to New York is up for auction in the U.K. this weekend.
An invasive insect species native to China, India, and Vietnam is posing a problem in at least two states in the northeastern and southeastern part of the country.

10 Organizing Tips for Road Warrior Parents

Parenting is always a challenge, but particularly so if your... Read More

Five Simple Tips to Get Organized Today!

Take time to declutter this summer...Writing can certainly consume the... Read More

5 Steps From Clutter To Control

Are you overwhelmed by clutter wherever you turn? Here are... Read More

Family Management Tip #2: Choosing the Right Organizer for Your Family

What method do you currently use to organize your family?... Read More

Simple Ideas to Conquer Paper Clutter

Are stacks of papers, mail, newspapers, and growing "to do"... Read More

Your Organizing DNA

Do you like storing your papers on top of your... Read More

Introducing the Power Hour Concept to Plough Through Mountainous Tasks

Have you ever been totally overwhelmed by a massive task... Read More

Oh No, Not Another Interuption, How To Deal With Everyday Distractions

Every day I find junk mail waiting for me, whether... Read More

Organization and the Opposite Sex

In many of the companies I have worked in, there... Read More

Kids Clutter: Organizing at Every Age

Our children are probably the biggest clutter creators we have... Read More

The Balance of Balance

Life is about maintaining a balance of all aspects. At... Read More

Spring Cleaning: Mission Garage Organization

Spring is here and the garage door is open. This... Read More

Feeling Overwhelmed and Unorganized? - How to Use Index Cards to Organize Your Life

Feeling Overwhelmed and Unorganized? - How to Use Index Cards... Read More

Secrets to Eliminating Emotional Clutter

Are you plagued by clutter in your personal or professional... Read More

Give Up Control to Get Control

For some reason, Americans think they have something to prove... Read More

Organize Your Desk ? Live Longer!

It may seem far-fetched, but by organizing your desk, your... Read More

Get Organized -- Every Home Needs An Office

EVERY HOME NEEDS AN OFFICEYes, it is true that every... Read More

Declutter Your Home in 11 Easy Steps

Feeling overwhelmed at the thought of organizing your home? Start... Read More

Does Your Storage Make Sense?

What do your storage spaces look like? Do you know... Read More

How to Prevent Piles of Paper!

If you have piles of paper all over your desk,... Read More

Organizing for Today, Tomorrow and the Next Day

Getting organized is hard. If it weren't, we wouldn't put... Read More

Clutter Campaign - Select Your Tools

Have nothing in your houses that you do not know... Read More

Clear Your Clutter and Free Your Life

Whatever your clutter problem the answer is the same: make... Read More

Creative Storage Solutions

When the things in your home start crowding in around... Read More

Heres A Great Way To Organize Your Work From Home Office Virtually

How to do keep track of all you have to... Read More

street light music induction lighting versus led Pete's produce ..