Drug testing

3 Simple Filing Guidelines

One of the most basic ways to find papers when you need them is to retrieve them from an effective filing system. A good filing system will allow you to find what you're looking for in 10 seconds or less.

Here are 3 simple filing guidelines that can help:

  • CATEGORIZING.

    A filing system is only effective, if you can find everything you need, when you need it--without a struggle. And all good filing systems have different categories of papers. Your papers are either going to fall into a MAIN category, or a SUB-category.

    For example, a main category might be FINANCIAL. Some sub-categories within Financial, may be:

    • Savings Account

    • Checking Account

    • Money Market Account

    In your filing cabinet, your main categories should always be hanging file folders with a labeled tab. Your sub-categories should be labeled manila file folders inside the appropriate main category hanging folder.

  • BASIC FILING SYSTEMS.

    For the most part, people choose to use one, or a combination of, these basic filing systems:

    • Alphabetical (A, B, C, D, etc.)

    • Numerical (1, 2, 3, 4, etc.)

    • Chronological (Jan, Feb, Mar, Apr, etc.)

    The one you use, depends on what you're using it for. For example, if you need to keep files for all of your customers (or associates, friends, etc.), alphabetical by last name usually will work best.

    For sequential case numbers or projects that are numbered, a numerical system would probably work best.

    If it is necessary for you to find things by date, then chronological may be your choice.

    Some people get really creative and use a combination of these systems. For example, you may want your main categories to be chronological, but the sub-categories inside to be alphabetical.

  • LABELING.

    If a file isn't labeled properly, it's not going to be quick and easy to find:

    • Always write your subject on the tab of the file folder, close to the top of the tab, so you can easily see it when you're looking through your files.

    • Use a medium point, black marker to label your files. Print; don't use script.

    • Use as few words as possible on the tab.

    About The Author

    Maria Gracia, owner of www.getorganizednow.com and author of the book, 'Finally Organized, Finally Free' can help you organize your home, your office and your life.

    Get Organized Now! FREE Idea-Pak and E-zine filled with tips, ideas, articles and more to help you organize your home, your office and your life at the Get Organized Now! Web site!

    getorgnow@wi.rr.com

    In The News:

    Skygazers will be treated to the “super snow moon,” on Feb. 19, the largest supermoon of 2019.
    In November 2016, astronomers watched a young star some 1,500 light-years away from Earth belch out an explosion of plasma and radiation that was roughly 10 billion times more powerful than any flare ever seen leaving Earth's sun. This sudden stellar eruption may be the most luminous known flare ever released by a young star — and it could help scientists better understand the still-murky process of star formation.
    An audacious attempt to find explorer Sir Ernest Shackleton’s ship Endurance has been called off after the expedition team lost an undersea drone beneath Antarctic ice.
    “Our wish is to fly this year,” NASA official Thomas Zurbuchen said at the surprise announcement of a new Moon mission overnight. “We want to incentive speed … We want to start taking shots on goal.”
    Bones recently found in a Siberian cave have given researchers a new glimpse into the timeline of an extinct human species. The species – known as Denisovans – at one time lived alongside Neanderthals in the same cave, the evidence showed.
    NASA's Opportunity Rover has died on Mars.
    A rare 12th-century triple toilet seat will be going on display at a London museum later this year.
    Ex-baseball player Jose Canseco has officially joined the group that believes "the truth is out there" and is on the hunt for UFOs and Bigfoot. 
    MILAN (AP) — Archaeologists have discovered a fresco in an ancient Pompeii residence that portrays the mythological hunter Narcissus, who fell in love with his own reflection.
    It’s a river unlike any in Australia — and a fortnight ago it barely existed.
  • The Five Ways To Ease The Process Of Eliminating Clutter

    I recently had a conversation with a friend about clutter.... Read More

    Creating The Perfect Closet

    Your closet is often the first thing you see in... Read More

    Overwhelmed? Try the Red Zone Tactic

    Some people seem to be born organized. You probably remember... Read More

    A Personal Action Plan for Change

    There are eight distinct steps to constructing and executing an... Read More

    Choose Spice Racks That Help You Organize Your Home

    Today you have almost as many choices of spice racks... Read More

    35 Santity Savers - Get More Productive

    Use these 35 sanity savers this year to help you... Read More

    Thinking Outside the Box

    Much of my time as a Professional Organizer is spent... Read More

    Create A Working Mail Center

    I talk about the mail a lot in my newsletter,... Read More

    Clutter Campaign - Maintain Your Success

    To want in one's heart to do a thing for... Read More

    The Organized Move: Unpacking with a Plan

    (This is the third in a series of three articles... Read More

    Everything Fits Together Perfectly!

    Here's a little lesson I experienced while packing boxes for... Read More

    Spring Cleaning: Mission Garage Organization

    Spring is here and the garage door is open. This... Read More

    The True Definition of an Organization

    The true definition of an organization is one that is... Read More

    Sticking to Your New Years Resolutions: Ten Tips for a More Organized Life

    1. A calendar is an essential organizing tool ? start... Read More

    Saying Goodbye to Stacks of Paper and Distractions

    A daily journal will save you time, reduce stress and... Read More

    After the Clutter: 5 Steps to a New Daily Routine

    I've noticed that in the two years since the major... Read More

    Can Someone Step Into Your Job Or Role And Function Effectively?

    Working for one of the top Marketers online (David Ledoux)... Read More

    The Love It Or Lose It Principle: One Simple Key to Living Clutter-Free Forever

    It wasn't long ago that you spent an entire weekend... Read More

    Six ADD Tips for Organizing Everyday Things

    Life with ADD (Attention Deficit Disorder) can be a constant... Read More

    10 Organizing Tips for Road Warrior Parents

    Parenting is always a challenge, but particularly so if your... Read More

    Three Effortless Ways to Win the Paperwork Battle

    Buried under mountains of paperwork from your company? Do the... Read More

    Can You Make a ?Torpedo? Out of Personal Junk? How to Optimize What You Have

    "Junkyard Wars," a TV series showed two teams of experts... Read More

    How Long Do I Need to Keep This? - A Guide to Receipts, Statements and Financial Clutter at Home

    In most homes, paper causes clutter. And it seems to... Read More

    Organize Your Children & Save Your Sanity

    It may be difficult to relate saving money with organization... Read More

    Organizing Tips to Help You Conquer the Laundry Monster

    Laundry. You sort, you wash, you fold, you blink ?... Read More

    energy efficient led lights induction street light project Pete's produce ..