One of the most basic ways to find papers when you need them is to retrieve them from an effective filing system. A good filing system will allow you to find what you're looking for in 10 seconds or less.
Here are 3 simple filing guidelines that can help:
A filing system is only effective, if you can find everything you need, when you need it--without a struggle. And all good filing systems have different categories of papers. Your papers are either going to fall into a MAIN category, or a SUB-category.
For example, a main category might be FINANCIAL. Some sub-categories within Financial, may be:
In your filing cabinet, your main categories should always be hanging file folders with a labeled tab. Your sub-categories should be labeled manila file folders inside the appropriate main category hanging folder.
For the most part, people choose to use one, or a combination of, these basic filing systems:
The one you use, depends on what you're using it for. For example, if you need to keep files for all of your customers (or associates, friends, etc.), alphabetical by last name usually will work best.
For sequential case numbers or projects that are numbered, a numerical system would probably work best.
If it is necessary for you to find things by date, then chronological may be your choice.
Some people get really creative and use a combination of these systems. For example, you may want your main categories to be chronological, but the sub-categories inside to be alphabetical.
If a file isn't labeled properly, it's not going to be quick and easy to find:
About The Author
Maria Gracia, owner of www.getorganizednow.com and author of the book, 'Finally Organized, Finally Free' can help you organize your home, your office and your life.
Get Organized Now! FREE Idea-Pak and E-zine filled with tips, ideas, articles and more to help you organize your home, your office and your life at the Get Organized Now! Web site!
top rated cleaning service Lake Forest ..Article excerpted from the new book, "How to Do Space... Read More
Spring?. Fresh breezes through open windows, sleeping trees come awake... Read More
Do you use to-do lists? Do you find it satisfying... Read More
To want in one's heart to do a thing for... Read More
How to do keep track of all you have to... Read More
An organized living lifestyle can cause you to weed out... Read More
Some people would say I'm the last person in the... Read More
Last year I attended a presentation from Parenting Expert and... Read More
From time to time I hear this question from an... Read More
Professional organizers and helpful-hint sources often recommend storage solutions such... Read More
Every day I find junk mail waiting for me, whether... Read More
Has your polished mahogany (or modular plastic) desk been buried... Read More
The summer is flying by for Cindy and her family.... Read More
What does "time" have to do with getting organized? Everything!... Read More
If you have piles of paper all over your desk,... Read More
Take a look around you right now. Look away from... Read More
1) It's easy to have a good clear out: Not... Read More
Whoever thought you'd be able to get organized in just... Read More
So you've decided to get organized, but you just don't... Read More
What do you gain if you SIMPLIFY?Dictionary* says:to reduce to... Read More
Our children are probably the biggest clutter creators we have... Read More
Light, Work, and YouWinter is here-and with it, short days,... Read More
Your closet is often the first thing you see in... Read More
Technology has given us the tools to reduce routine tasking,... Read More
Cleaning out can seem overwhelming -- especially if it's been... Read More
insured cleaning company Morton Grove ..Balance- what a popular topic these days! Finding a work-life... Read More
What's in a Name?Everything.What do you do with all the... Read More
Use these 35 sanity savers this year to help you... Read More
Winter is starting to retreat, and hints of Spring are... Read More
Do you like storing your papers on top of your... Read More
1. THE LOVE IT OR LOSE IT PRINCIPLE: Every item... Read More
Clutter costs you time, money, space, and peace of mind.... Read More
Technology has given us the tools to reduce routine tasking,... Read More
What method do you currently use to organize your family?... Read More
The Mexican VillagerThe American investment banker was at the pier... Read More
The following procedures will insure an organized and well run... Read More
Spring is here and its time to sweep away the... Read More
I recently conducted a survey to look at the relationship... Read More
Decluttering is a simple-to-learn process, once you break it down... Read More
"The real question is, why do you want it? What... Read More
Take time to declutter this summer...Writing can certainly consume the... Read More
Home organization isn't just for neat-nicks or those drawn toward... Read More
In a speech entitled "Organized Living in a Disorganized World"... Read More
Every day I find junk mail waiting for me, whether... Read More
To make room for new things to come into you... Read More
In part 1, we discussed a system you could use... Read More
How to do keep track of all you have to... Read More
Spring is such a refreshing time- we are filled with... Read More
I'm cheap and proud of it.I use and re-use things... Read More
Feeling Overwhelmed and Unorganized? - How to Use Index Cards... Read More
Get Organized - Organization |