Drug testing

10 Tips on Color Coding Your Paper: From Chaos to Coherence

Color-There Is No Substitute

In anatomical illustrations you see the brain's visual system, where the optic nerve is actually 25 times faster than our audio nerves (hearing). No matter which processing style you depend on, 90 percent of the sensory perceptions received by your brain are visual. This is undoubtedly why color-coding works even for Auditory and Kinesthetic Learners.

In my workshops, even at 50 feet you can see there are three different manila files as I hold them up. It's the magic of color - that 1/8-inch wide 3-inch long strip of color on the labels is enough to do it. It's a clear demonstration of how much difference color-coding can make to whether you can tell one folder from another. And that makes a big difference in how quickly you can find something.

Only Color-Code What You Can See

What's the only part of a filing system that you can actually see? The top tabs on the hanging and interior files. That's why you don't need to use solid-color folders to color-code your drawer files, only for Action files which you keep on top of your desk. You can use the less expensive manila files for your Reference, History, and Archive material. This will save you at least half the money it would cost you to set up a solid color file system.

Out of Sight, Out of Mind

That's why so many people try to keep everything on their desktop. Except, there just isn't enough room! You can greatly improve the "visibility" of your files by using one-third cut clear plastic up-tabs for hanging files to color code so as soon as you open the drawer, everything in it easy to see and use.

Do not make the mistake of ordering 1/5 cut tabs on your files or up-tabs. They are just too small. And the older I get-the smaller those labels get!

When you alternate warm color labels (red, orange, yellow) with contrasting cool color labels (blue, green, purple) in your file sections, it's even easier to distinguish each section instantly. Use large fonts or writing on your labels to reduce your visual fatigue and errors.

Upgrading Your Current system to Color

If you've already got a good filing system going, here's a great way to punch up visibility inside the file drawer. Take your one third cut colored file labels, rip off the paper insert that goes inside the plastic up tab, apply your label directly to the insert, and voila! You've got a color-coded filing system started. Naturally you want the interior file to have the same matching color file label.

The key to color-coding is consistency. Once you "substitute" (or stop using) color labels and matching files in your office, it's chaos all over. Because you've re-created disorder, you'll never be sure if it's really a "blue" project or not. Don't pick Parisian Lavender for file label color-coding. If you use them up and the label color isn't trendy this year - there goes your system.

Go for primary colors (red, blue, green, yellow) and black and white - they'll be printing those labels next year for sure. Keep one hanging file filled with blank manila files and some of each of your colored labels in the front of the file drawer closest to you at your desk. That way it's fast and easy to make up a new color-coded file.

Get Your Color-Coding Done for You with File Kits

After fifteen years of working everywhere from executive suites to home offices, I'm convinced that 75 percent of small to mid-size business and home filing systems are the same. It's that other 25% that individuates each business. Most filing systems are about the business of doing business - or having a life!

I searched for years before I found FileSolutions(R) File kits, which I think are the best on the market whether you are an employee or own your own business.

My corporate employee clients often like the Home file kits (even if they're organized at work) as it completely distinguishes all of their personal files. Because so many people work partly at home, it is important to the blend the systems for both business and home office, while keeping them separate. Each of these kits uses a different set of colors for its categories, so you won't confuse business with personal.

Every FileSolutions(R) file kit includes a complete file index book, all the color-coded pre-printed up-tab paper labels for hanging files. Plus, their matching pre-printed adhesive labels for the interior file folders you already have (or new ones). Ofcourse, there are blank labels in every color to finish customizing your files.

I use the Home and Small Business File kits myself and I recommend them to my micro-to-small business clients. These kits will save you time and using them is much easier than having your office manager (you?) generate a business-of-doing-business filing system.

If you have employees, the Business File system is so well documented that you won't lose time, money and productivity by having a "better" filing system created every time you change office staff.

You don't have to be a personal productivity expert...

These kits are so well put together, my housekeeper (with no office experience) set up the tabbed files and matching hanging files, so I had the "skeleton" of a brand new color coded file system. It's just as easy to convert your current non-color coded files because it's just putting the new preprinted color-coded labels on your existing files. You can also upgrade your current file system with the labeling tips you've already seen.

Another advantage to the kits: if you go to the store and buy the supplies needed to do these color-coded parts of a file system, it's going to cost you more than the file kit. Let's not even mention the all the time it takes to figure out categories and decide what colors they should be. Since I use the home kit along with the small business kit in my own office, I don't hesitate to guarantee them.

Go Forth and Color-Code

No need to reinvent the organizing wheel. There are many products that can help you, but be sure how you'll use it and where you'll put it. Otherwise you're just going to end up with a bunch of brightly colored organizers that you've piled more chaos on.

Now you know the techniques and tools you'll need to succeed with your color-coding office tune-up. Go Forth and Color Code!

Copyright, Eve Abbott All Rights Reserved.

Eve Abbott's newest book "How to Do Space Age Work with a Stone Age Brain TM" is available online at http://www.organize.com. Remember to sign up for more of the Organizer Extraordinaire's time-saving tips. Enjoy free brain quizzes to help you work at your personal best!

"How to Do Space Age Work with a Stone Age Brain TM" is an entertaining, interactive guide offering free, online assessments to help make your own personal organizing solutions match your individual work style.

In The News:

Researchers from the San Diego Natural History Museum and the non-profit Terra Peninsular were scratching their heads when they found unfamiliar rodents in traps they placed around a field in Baja California.
A shark that hasn't been seen in more than a decade was found in an unusual location: an Indian fish market.
A man fishing off of a pier in Maryland had an unexpected encounter with a whale, a video shows.
The annual Lyrid meteor shower will put on a spectacular display -- with 10 to 20 meteors per hour -- as it peaks this weekend.
The start to the end of the world is coming, according to doomsday writer David Meade.
Hawaiian officials are warning beachgoers after a monk seal pup was spotted on a local beach with a knife in its mouth.
"They are simply a stranger to the land," an anthropologist says of Southeast Asia's Bajau people, and a new study shows their bodies have changed to account for that.
CAPE CANAVERAL, Fla. — NASA's newest planet-hunting powerhouse, the Transiting Exoplanet Survey Satellite (TESS), leaped into orbit Wednesday evening (April 18) atop a SpaceX Falcon 9 rocket.
One kangaroo is dead and another is injured after visitors at a Chinese zoo hurled rocks and other objects at them in two separate incidents.
Florida police say they had to assist a trapper Thursday after a 9-foot alligator was spotted taking a dip in an Odessa homeowners’ pool.

Get Organized: 10 Universal Laws

The Law of the 1st StepA good first step in... Read More

1-2-3 Sort

Article excerpted from the new book, "How to Do Space... Read More

Effective Closet Cleaning Tips - Let Go of More Than Skeletons

I know I have a problem when I have to... Read More

How To Organize Your Paperwork

Many people have a huge challenge coping with the incoming... Read More

Family Management Tip #2: Choosing the Right Organizer for Your Family

What method do you currently use to organize your family?... Read More

Tossing and Turning

"The real question is, why do you want it? What... Read More

Change the Way You Think and Change Your Life

Dennis is working as a factory worker during the day... Read More

After the Clutter: 5 Steps to a New Daily Routine

I've noticed that in the two years since the major... Read More

10 Minute Tricks to Help You Get Organized

Whoever thought you'd be able to get organized in just... Read More

How to Prevent Piles of Paper!

If you have piles of paper all over your desk,... Read More

Its Time To Clear Out! Clutter Busting For Every Aspect Of Your Life

'A well-ordered life is like climbing a tower; the view... Read More

Digging out of Paper Clutter - part 1

Digging out from under stacks of paper might seem like... Read More

Too Many Unfinished Projects? 7 Time Management Strategies to Move Stalled Projects to Finish Line

Q. I have several projects going at once -- but... Read More

Organizing - Time is of the Essence!

What does "time" have to do with getting organized? Everything!... Read More

The Psychology of Being Organized

Individuals who are organized in their personal lives most generally... Read More

Success at Work : Techniques : A Cluttered Desk

I followed my boss to a co-worker's cubicle where my... Read More

Organized For Life

Questions come my way all the time regarding my God-given... Read More

Heres A Great Way To Organize Your Work From Home Office Virtually

How to do keep track of all you have to... Read More

Clutter Campaign - Select Your Tools

Have nothing in your houses that you do not know... Read More

Feng Shui Guidlines for Storage Spaces

Professional organizers and helpful-hint sources often recommend storage solutions such... Read More

Do You Have Scatter-Brain-Itis?

In your quest to get 'up and running' so to... Read More

10 Tips to Get Organized and Clutter-Free- Now!

1. THE LOVE IT OR LOSE IT PRINCIPLE: Every item... Read More

Can Someone Step Into Your Job Or Role And Function Effectively?

Working for one of the top Marketers online (David Ledoux)... Read More

The Clutter Factor: From Packrativity to Productivity

? Are you embarrassed when you walk into your home... Read More

Lightening The Load

When I tell people what a FREEING experience moving is,... Read More

led street lights manufacturers white led lights Pete's produce ..