Drug testing

10 Easy Maintenance Tips vs Piling on the Chaos

Whether you are in your own business or an employee (or neither) -- if you have a family and a home you are in the business of having a life. I'm betting that none of you went into business to become hot at shuffling papers and reams of e-mail.

Eighty percent of the clutter at work and at home is a result of disorganization, not lack of space! So if it's going to keep coming in and piling up, you've got to have an exit strategy. Regular maintenance is the best way to keep your office tuned up, same as your vehicle.

The key 'success' habit is deciding immediately where each piece of paper or e-mail goes and what's the next action required from you. Setting anything aside in the 'decide later pile' just makes it worse. Every piece of clutter at work and at home is an unmade decision.

Use my Daily, Monthly and Yearly Maintenance tips to keep ahead of all that information --whether it's paper or computer. I guarantee you can manage your information more easily and successfully at work and at home when you do.

DAILY

Unlike some wines, no piece of information improves with age. Set a certain time each day to sort, toss and refile both paper and e-mail. I do mine after lunch while I get through my post meal 'slump'. Daily maintenance, like brushing your teeth, keeps you from collecting build-up in your systems.

Sort all your incoming materials daily; stand over the recycle bins and get rid of all the junk first. Sort into Action categories that make sense to you: to pay, to file, to review, etc. The daily sort is crucial just to keep your filing separate from Action items, and keep the discards moving.

At home, your 'To File' first sort can be separated into personal and business filing (try a combination sorter:vertical for action/ horizontal for filing). At work, separate client or product materials from company administrative files in your first sort. More filing category help under Monthly tips.

Set up magazine files for Reference items (catalogs, magazines). At home, make separate sort places to put receipts that refer to warranties, personal property records, or that you need to reconcile with monthly credit card and bank statements.

Use a compartment, or envelope in your briefcase or purse where you can easily stuff any receipts (especially if you travel). Then, use it. In the office, have a drop box or action file for the day-to- day expensed receipts from your briefcase or pockets.

MONTHLY

Calendar definite times to do Maintenance and stick to them. At home, try doing your paper filing only when you pay bills. As long as you schedule your maintenance every two weeks, you'll never miss a payment and you'll be up on your filing, too. In between bill paying time, simply do your daily sort: tossing, and putting bills, receipts, project materials in your Action area to be filed or paid when the time comes.

At work, try scheduling non-payday Fridays or before/after two different monthly meetings to keep it regular. Here are two suggestions on basic 'To File' systems you can use with your 'file piles' when you do your every day sort. No matter how you schedule it, you can cut your filing time in half by presorting your file piles into separate file trays in the following categories.

Pre-Sorted File Categories:

You can separate current business filing into three domains:

People; clients, staff, teams
Things; projects, programs, products
Administration; the business of doing business (financials, physical office).

You can separate current personal filing into three domains:

Personal/Family
Household
Finances/Insurance

If you don't have a 'business of having a life'filing system, check out the cost-effective Home and Small Business File Kits that I use in my own business, which makes it easy for me to guarantee your satisfaction. (www.organize.com)

YEARLY

Universal Archiving Rule: If they aren't this year's files and you don't use them regularly -- get them out of your office!

I recommend that every private individual and small business do an Office Blitz in April after you've filed taxes. Pull all the old financial, insurance and tax-related files out, and put them in an archive box. Put in a back-up disk of your accounting program and data for that tax year. Pick up a retention schedule from your CPA or the Internal Revenue Service.

I store my archives on shelves in the garage. Just remember to label the paper archive or waterproof plastic file boxes on the front, so you can keep a matching archive list in your file drawer with an index of box contents. Then, if you need something you can retrieve it easily.

For larger companies I recommend an Office Blitz at least twice a year. Plan a Friday afternoon where everyone participates in cleaning out their offices and cubicles. (Order extra dumpsters.) If the finance year runs July to June do your archiving blitz in end July for the prior year.

Archive administrative files, and completed project or program files. Toss records for which you have already been reimbursed, or which you no longer maintain as part of your job. Archive the rest to off-site storage after making an index.

Separate essential records into current or archive storage:

File in current year filing system (by category)
File into archival filing system (by past year)
OR Scan into electronic document storage (both)

Now, that you know how to manage your information more successfully at work and at home Peace of mind is just an Office Blitz plus Daily, Weekly and Monthly Maintenance away!

For more free time-saving tips, see http://www.organize.com

10 Easy Maintenance Tips vs Piling on the Chaos
By Eve Abbott, Excerpted from her new book,
How to Do Space Age Work with a Stone Age Brain TM

Copyright, Eve Abbott All Rights Reserved.

Eve Abbott's newest book is available online at http://www.organize.com. Remember to sign up for more of the Organizer Extraordinaire's time-saving tips. Enjoy free brain quizzes to help you work at your personal best!

In The News:

Researchers from the San Diego Natural History Museum and the non-profit Terra Peninsular were scratching their heads when they found unfamiliar rodents in traps they placed around a field in Baja California.
A shark that hasn't been seen in more than a decade was found in an unusual location: an Indian fish market.
A man fishing off of a pier in Maryland had an unexpected encounter with a whale, a video shows.
The annual Lyrid meteor shower will put on a spectacular display -- with 10 to 20 meteors per hour -- as it peaks this weekend.
The start to the end of the world is coming, according to doomsday writer David Meade.
Hawaiian officials are warning beachgoers after a monk seal pup was spotted on a local beach with a knife in its mouth.
"They are simply a stranger to the land," an anthropologist says of Southeast Asia's Bajau people, and a new study shows their bodies have changed to account for that.
CAPE CANAVERAL, Fla. — NASA's newest planet-hunting powerhouse, the Transiting Exoplanet Survey Satellite (TESS), leaped into orbit Wednesday evening (April 18) atop a SpaceX Falcon 9 rocket.
One kangaroo is dead and another is injured after visitors at a Chinese zoo hurled rocks and other objects at them in two separate incidents.
Florida police say they had to assist a trapper Thursday after a 9-foot alligator was spotted taking a dip in an Odessa homeowners’ pool.

Introducing the Power Hour Concept to Plough Through Mountainous Tasks

Have you ever been totally overwhelmed by a massive task... Read More

10 Tips on Color Coding Your Paper: From Chaos to Coherence

Color-There Is No SubstituteIn anatomical illustrations you see the brain's... Read More

Stress Management: 10 Universal Laws to Get and Stay Organized

1. The Law of the 1st StepA good first step... Read More

Letting Go Of Your Excuses

At this point, you have probably run across some belongings... Read More

Spruce Your Environment, Spruce Your Spirit

After a long winter, this is the time of year... Read More

Getting Organized For The New Year - Part 2

In part 1, we discussed a system you could use... Read More

Are You A Collector?

Collections are the outward manifestation of a deeply-felt principle or... Read More

The Love It Or Lose It Principle: One Simple Key to Living Clutter-Free Forever

It wasn't long ago that you spent an entire weekend... Read More

5 Easy Tips on Light that You Can Use to Improve Your Day

Light, Work, and YouWinter is here-and with it, short days,... Read More

Are You Stuck In The Clutter Trap?

You arrived on earth without clutter. Your parents and doting... Read More

The True Definition of an Organization

The true definition of an organization is one that is... Read More

Overwhelmed? Try the Red Zone Tactic

Some people seem to be born organized. You probably remember... Read More

Calendars and Personality Type

I recently conducted a survey to look at the relationship... Read More

The Most Frequently Asked Questions about Organizing Your Kids Rooms

1. In terms of organization, what is the first thing... Read More

Clutter Control

Remember when you charged into the office that first day,... Read More

10 Common Roadblocks to Getting Organized

1. All or nothing thinking/taking on too much." I'm going... Read More

Simplify Your Life! No Really...Simplify Your Life!

We hear it every day."Buy this product, and simplify your... Read More

Clutter Crisis?

Clutter costs you time, money, space, and peace of mind.... Read More

Do You Have Scatter-Brain-Itis?

In your quest to get 'up and running' so to... Read More

Escaping The Clutter Trap? - 5 Steps For Increasing Productivity And Decreasing Stress

? Do you feel overwhelmed by all the "stuff" in... Read More

Getting Organized for Achievement

Getting and staying organized is critical to achieving your goals.... Read More

Daily Systems Keep You Organized

Ever wonder how they do it? How a short-order cook... Read More

Give Up Control to Get Control

For some reason, Americans think they have something to prove... Read More

10 Easy Tips for Digging Out Your Desk Today

Has your polished mahogany (or modular plastic) desk been buried... Read More

Organized Living in a Disorganized World

We are bombarded with so many factors that perpetuate disorganization.... Read More

led street lights manufacturers white led lights Pete's produce ..